Chaturji Collaboration: A Step-by-Step Guide to Working with Your Team

Chaturji is built for teams like yours. This guide walks you through every collaboration feature, step by step, so your team can start working smarter from day one.

Step 1: Set Up Real-Time Collaboration in Your Room

Before your team can collaborate, you need a shared workspace. Here's how to get started:

How to activate real-time collaboration

• Step 1.1: Log in to Chaturji and create a new Room for your team or project
• Step 1.2: Give the Room a clear name (e.g., "Marketing Q2 Campaigns" or "Client Onboarding")
• Step 1.3: Invite teammates by email directly from the Room settings
• Step 1.4: Set permissions, decide who can view, comment, or fully edit inside the Room
• Step 1.5: Once teammates join, everyone can chat with AI, contribute prompts, and build content at the same time

What happens next: All activity is visible to the whole team in real time. No refreshing, no syncing, everyone sees the same workspace as it updates.

Step 2: Share Rooms the Right Way

Sharing a Room with the wrong people, or the wrong setup, leads to clutter and confusion. Follow these steps to keep things organized.

How to share Rooms effectively

• Step 2.1: Go to your Room settings and click "Share" or "Invite Members."
• Step 2.2: Only invite teammates who are relevant to that Room's purpose
• Step 2.3: For sensitive projects (financials, HR, client data), keep the Room Private and share it only with those who need access
• Step 2.4: For company-wide resources like brand guidelines or SOPs, create a Public Room and share it with the full team
• Step 2.5: Avoid dumping everything into one Room, create separate Rooms per project, department, or client, so conversations stay focused

Pro tip: Create a "Company Hub" Room that all team members can access. Use it for announcements, shared templates, and documents the whole business relies on.

Step 3: Use Commenting and Feedback to Refine Your Work

Once your team is producing content inside Chaturji, you need a clear process for reviewing and improving it. Here's how to make feedback fast and effective.

How to give and manage feedback in Chaturji

• Step 3.1: Open the Canvas document your teammate has been working on inside the Room
• Step 3.2: Read through the AI-generated content and identify what needs to change
• Step 3.3: Leave a comment directly on the relevant section — be specific (e.g., "Change the tone here to be more formal" or "This stat needs a source")
• Step 3.4:  Tag the teammate responsible for making the change so they get notified
• Step 3.5: Use the chat alongside Canvas to discuss bigger changes in context, no need to switch to email or Slack
• Step 3.6: Once edits are made, review the updated version and approve or continue the feedback loop until the output is ready

What to avoid: Vague comments like "fix this" slow everyone down. The more specific your feedback, the faster the AI and your teammate can action it.

Step 4: Build Your Team Knowledge Base

This is one of the most valuable things you can do in Chaturji. A team knowledge base means the AI learns your business, and every teammate gets smarter, faster answers because of it.

How to build your knowledge base step by step

• Step 4.1: Create a dedicated Room called something like "Company Knowledge Base" or "Team Resources"
• Step 4.2: Upload your core business documents: SOPs, brand guidelines, product sheets, past proposals, FAQs, and process documents
• Step 4.3: Let Chaturji process and learn from the uploaded files. The AI now answers questions based on your actual business content, not generic information
• Step 4.4: Test it by asking the AI questions your team asks regularly (e.g., "What is our returns policy?" or "What tone should we use in client emails?")
• Step 4.5: Share this Room with your full team so everyone draws from the same knowledge source
• Step 4.6: Assign one person to keep the knowledge base updated, add new documents as your business evolves

Why this matters for small businesses: When a team member leaves, their knowledge doesn't leave with them. It lives in the Room.

Step 5: Manage Versions and Edits Without Losing Work

When multiple people are editing, and the AI is generating new versions, it's easy to lose track. Here's how to stay in control.

How to manage versions and edits in Chaturji:

• Step 5.1: Before making major changes to a Canvas document, export the current version as a PDF or plain text file — this creates a saved snapshot
• Step 5.2: Use the Room's conversation history to find earlier outputs, search by keyword if you need to locate a specific version
• Step 5.3: Agree as a team on one shared Room per project. This eliminates duplicate versions floating around in separate chats
• Step 5.4: Name your exported files clearly with dates or version numbers (e.g., "Proposal_ClientX_v2_Feb2025.pdf") so you always know what's current
• Step 5.5: If a Canvas edit goes in the wrong direction, use the chat history to regenerate from an earlier prompt

Pro tip: Treat your Room's conversation history like a version log. Everything is searchable, nothing disappears.

Step 6: Set Up Cross-Functional Collaboration Across Departments

Once individual teams are using Chaturji effectively, the next step is to connect them. Here's how to set up cross-functional collaboration without creating chaos.

How to structure Chaturji across departments

• Step 6.1: Create a separate Room for each department: Marketing, Sales, HR, Operations, Leadership
• Step 6.2: Upload department-specific documents into each Room so the AI is trained on what's relevant to that team
• Step 6.3: Create a shared "Cross-Functional" or "Company Hub" Room where department leads can collaborate on company-wide projects
• Step 6.4: When a project spans multiple departments (e.g., a product launch involving Marketing and Sales), create a dedicated project Room and invite members from both teams

How different departments use their Rooms

• Marketing: drafts campaigns, writes social content, stores brand voice guidelines, repurposes content across formats
• Sales: builds proposal templates, stores pitch decks, researches prospects, and prepares for client calls
• HR: manages job descriptions, onboarding documents, policy guides, and performance review frameworks
• Operations: standardizes recurring processes, creates workflow SOPs, and uses AI to troubleshoot business problems
• Leadership: aligns the whole team on strategy, company updates, and shared goals from one central Room

Quick Reference: Chaturji Collaboration: Step-by-Step Summary

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Frequently asked questions

Can multiple teammates use the same Chaturji Room at the same time? 

Yes. Chaturji Rooms support real-time collaboration. All team members invited to a Room can chat with AI, contribute prompts, and edit Canvas documents simultaneously. Every update is instantly visible to the whole team, without refreshing or syncing.

How many Rooms can a team create in Chaturji? 

There is no stated limit on the number of Rooms. Teams are encouraged to create separate Rooms per project, department, or client to keep conversations focused and avoid clutter.

Can you control what each team member can do inside a Room? 

Yes. When inviting teammates to a Room, admins can set permissions to control who can view, comment, or fully edit. This is particularly important for sensitive Rooms containing financial, HR, or client data.

What is the difference between a Private Room and a Public Room in Chaturji? 

A Private Room is visible only to invited members and is best for sensitive or confidential projects. A Public Room is accessible to everyone in your account and works well for shared company resources like brand guidelines, SOPs, and announcements.

Does Chaturji have a version history for Canvas documents? 

Chaturji does not have an automatic version history feature. The recommended approach is to manually export a PDF or plain text snapshot before making major edits, and to use the Room's searchable conversation history to locate and regenerate earlier outputs if needed.

What happens to team knowledge when an employee leaves? 

Because Chaturji stores all uploaded documents, prompts, and conversation history inside Rooms, institutional knowledge stays in the workspace even when a team member leaves. This makes Rooms a reliable long-term knowledge base for small businesses.

Can different departments collaborate on the same project in Chaturji? 

Yes. The recommended approach is to create a dedicated project Room and invite members from all relevant departments. For example, a product launch Room can include both Marketing and Sales team members, each contributing from their own expertise while drawing from the same AI context.

How do you give feedback on AI-generated content in Chaturji? 

Open the Canvas document inside the relevant Room, leave a comment directly on the section that needs to change, and tag the responsible teammate. Use the chat panel alongside Canvas for discussing larger changes without switching to email or Slack.

Is Chaturji suitable for cross-functional teams across multiple departments? 

Yes. The recommended structure is one Room per department for day-to-day work, plus a shared Company Hub Room for cross-functional projects and company-wide resources. Each department Room can be trained on department-specific documents, so the AI gives relevant, contextual answers to each team.

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